PLNTmatter Monitoring, Evaluation, and Learning (MEL) System

 

---

 

📅 Version: Draft 1.0

🕊️ Purpose:

To define PLNTmatter’s system for tracking, assessing, and learning from our activities, outputs, and outcomes as outlined in our Theory of Change. This MEL system ensures evidence-based decision-making, adaptive management, and accountability to stakeholders.

 

---

 

📊 1. Objectives of the MEL System

• Measure progress against strategic objectives and impact goals

• Inform decision-making and continuous improvement

• Enhance accountability to partners, investors, and communities

• Support learning and innovation

• Enable transparent reporting and communication of outcomes

 

---

 

🌐 2. MEL Framework Components

2.1 Indicators & Metrics

Indicators are defined across four levels:

• Input Indicators (e.g., funding, equipment deployed, partnerships formed)

• Activity Indicators (e.g., # of training sessions, pilots launched)

• Output Indicators (e.g., volume of feedstock processed, # of farms onboarded)

• Outcome & Impact Indicators (e.g., biodiversity indices, carbon footprint reductions, farmer income increases)

Indicators are aligned with:

• ISEAL Code of Good Practice

• Regenerative agriculture and circular economy frameworks

• Partner and investor reporting requirements

2.2 Data Collection Tools

• Digital dashboards (internal operations tracking)

• Field-level surveys and soil health assessments

• Satellite or remote monitoring for biodiversity and land use

• LCA reports and processing impact audits

• Partner-provided operational and environmental data

2.3 Frequency & Responsibility

• Monthly: Operations, CX, and supply teams update activity and output metrics

• Quarterly: MEL team compiles progress reports for leadership review

• Annually: Comprehensive evaluation and public reporting

Ownership: Head of Impact & Regeneration (with cross-functional support)

 

---

 

📊 3. Learning & Adaptation

• Internal learning sessions held quarterly to review key findings

• Annual strategy sessions to update the Theory of Change based on MEL data

• Stakeholder learning loops: insights shared with farmers, partners, and NGOs

• Lessons integrated into future program and product development

 

---

 

📰 4. Transparency & Communication

• Quarterly updates shared internally and with core partners

• Annual Impact Report publicly shared on website and stakeholder briefings

• Critical findings elevated in executive and board reviews