Governance Structure Policy
PLNTmatter Governance Structure Policy
📅 Version: Draft 1.0
Effective Date: January 1st 2025
Policy Owner: CEO
Review Frequency: Annually
1. Purpose
The purpose of this policy is to define the governance structure and internal decision-making process for developing, implementing, and maintaining PLNTmatter’s global policies. These include social, environmental, and operational standards that align with our mission to lead with integrity, innovation, and regenerative impact.
2. Scope
This policy applies to the creation and oversight of all global operational, sustainability, and compliance policies, including but not limited to:
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Social Compliance
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Certification and Assurance
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Risk Management
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Chemical and Wastewater Management
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Biodiversity and Land Use
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Restricted Substances List (RSL) and Chemical Safety
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Climate, Circularity, and Traceability Standards
3. Governance Structure
3.1 Executive Leadership Team
Roles: CEO, President, SVP of Product
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Accountable for the final approval and implementation of all global policies
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Ensure alignment with PLNTmatter’s strategic goals and public commitments
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Authorize major updates, partnerships, or third-party validations
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Conduct monthly leadership meetings to review strategy and progress
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Set and track quarterly goals and conduct Quarterly Business Reviews (QBRs) with department leads
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Develop and update a bi-annual strategy document to guide long-term vision and track execution
3.2 Staff Working Group
Members: Head of R&D, Head of Product Development, Impact Committee, CX Lead
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Serve as primary input providers and implementers of policy procedures
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Identify operational gaps, emerging issues, and risks across supply chains
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Coordinate cross-functional execution and internal training
3.3 Collaborators & Advisors
Members: External subject matter experts, certification consultants, legal advisors, third-party auditors
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Provide scientific, regulatory, and technical input on policy content
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Validate methodologies (e.g., LCA, traceability, biodiversity indexing)
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Support benchmarking, best practice adoption, and corrective action guidance
4. Roles and Responsibilities
|
Group |
Responsibilities |
|
Executive Team |
Final policy approval, strategic alignment, resourcing, monthly leadership meetings, QBRs, bi-annual strategy development |
|
Staff Team |
Operationalization, monitoring, cross-departmental coordination, and continuous improvement |
|
Collaborators |
Independent validation, third-party assessment, advisory input |
5. Policy Development Process
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Drafting: Led by staff team with input from collaborators
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Review: Circulated among all governance tiers for feedback
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Approval: Finalized and approved by the Executive Team
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Publication: Distributed to relevant stakeholders and stored in the internal policy repository
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Training & Implementation: Staff training and partner onboarding aligned with approved policies
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Annual Review: Conducted by the staff team and collaborators; escalated to Executive Team for renewal or revision
6. Reporting & Transparency
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Annual summary of policy compliance and updates included in Impact Report
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Any material breaches or escalations are reviewed by the Executive Team and corrective action logged
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Stakeholder questions or feedback on governance are managed via the Impact Committee
Statement of Commitment
PLNTmatter is committed to an inclusive and accountable governance process that leverages the expertise of our leadership, staff, and partners to uphold the highest standards of regenerative, ethical, and operational excellence.